Families First Coronavirus Response Act & Leave Request Forms
What is the Families First Coronavirus Response Act?
The United States Congress enacted and the President signed into law the Families First Coronavirus Response Act (FFCRA), which includes a provision for emergency paid sick leave and an expansion of Family Medical Leave Act (FMLA) coverage.
The provisions of the Families First Coronavirus Response Act provide paid leave to employees to assist with various circumstances related to the Coronavirus COVID-19 public health emergency and expanded Family Medical Leave Act eligibility for Coronavirus COVID-19 related leave needs. These new requirements take effect on April 1, 2020 and expire on December 31, 2020.
Emergency Paid Sick Leave
One provision of the new law entitles any employee (as defined by the Fair Labor Standards Act) regardless of their length of service, to emergency paid sick leave if the employee is, in connection with COVID-19:
(1) subject to a federal, state, or local quarantine or isolation order;
(2) advised by a health care provider to self-quarantine;
(3) experiencing symptoms and seeking a medical diagnosis;
(4) caring for an individual who is subject to (1) or (2);
(5) caring for a son or daughter whose school or child care provider is closed or unavailable; or
(6) experiencing any similar condition specified by the U.S. Department of Health and Human Services.
Full-time employees who meet at least one of these criteria may take up to 80 hours of paid leave. Affected part-time employees may take paid leave for up to their average number of hours worked over a two-week period.
The pay for those employees who must be quarantined or isolated and/or are experiencing COVID-19 symptoms (criteria 1, 2, and 3) is capped at $511 per day and an aggregate total of $5,110. The pay for those who are caring for someone else (criteria 4 and 5) is to be at least two-thirds (2/3) of their regular pay rate but capped at $200 per day and an aggregate total of $2,000.
Covered employees are entitled to use this emergency paid sick leave before using any other accrued leave.
The employer may require employees to follow reasonable notice procedures once the employee has begun receiving the paid leave.
Expanded Family and Medical Leave
The other pertinent provision in the new law amends the Family and Medical Leave Act such that covered leave is now available to employees with at least thirty days of service who are caring for a son or daughter under 18 years of age whose school or child care provider is closed or unavailable due to COVID-19.
Affected employees are entitled to take this leave as part of their 12-week allotment under the FMLA. It does not add an additional 12 weeks onto the already existing 12 weeks of FMLA leave.
The first two weeks of leave under this provision are unpaid – as is customary under the FMLA. The employee may utilize these two weeks of unpaid leave, however, at the same time as the two weeks of emergency paid sick leave described above.
The remaining 10 weeks must be paid – unlike other leave under the FMLA. That pay is to be at least two-thirds (2/3) of their regular pay rate but capped at $200 per day and an aggregate total of $10,000.
The employer may require employees to give as much notice as is practicable when the need for leave is foreseeable.
Instructions for Requesting Emergency Paid Sick Leave and/or Expanded Family Medical Leave Act:
- Fill out the applicable request form which is linked below.
- Save the completed form to your computer.
- Please send the form to Human Resources using one of the following:
- Email the request form as an attachment to firstname.lastname@example.org
- Print the completed request form and mail the request form to:
College of Coastal Georgia
One College Drive
Brunswick, GA 31520
OR Fax the request form to (912)280.7780
- If you need assistance with this process, email email@example.com or firstname.lastname@example.org
- College of Coastal Georgia Human Resources will confirm with the employee and department when the request has been approved and processed within OneUSG Connect.